When organizations expand internationally, mobilizing talent demands significant time and effort from HR departments. Relocating employees involves numerous tasks, such as managing visa applications, handling travel logistics, and ensuring local payroll and tax compliance. 

The sheer volume of these responsibilities can overwhelm your talent management team, leading to oversights that result in unexpected costs and legal risks. Additionally, your employees may have a poor relocation experience, which could negatively impact their productivity and well-being, leading to complications within the organization.

In the EY 2024 Mobility Reimagined Survey, 71% of firms say mobility risks have increased in the past two years. Interestingly most of them don’t have policies in place to manage these risks either.

How can you ensure the success of your global mobility strategy despite the challenges?

By partnering with a reliable Global Mobility Service provider that aligns with your organization’s operations and requirements. 

In this blog, we will explore what you should consider when choosing a provider and highlight the benefits of partnering with them.

Things to look for in a global mobility service provider

Rather than simply opting for popular global mobility service providers, find a provider that aligns with your organization’s specific needs. 

Global mobility providers offer a range of services, and understanding how each aspect of their offerings addresses your unique relocation requirements.

Consider the following capabilities when evaluating potential partners:

Employer of Record (EOR) services

An Employer of Record (EOR) acts as your employee’s legal employer in the relocating country and takes care of all employment-related responsibilities in compliance with local labor laws. They manage payroll, taxes, and benefits administration in several countries, ensure compliance with local laws and regulations, handle the employee’s contract and worker classification as per the country’s norms, and mitigate legal risks associated with international deployment. 

Check the following while choosing an EOR:

• Ensure they operate in all your target markets so you can scale up in the future as and when required.
• Look for a proven track record in working for multiple companies and navigating complex local regulations with no hiccups.
• Seek global mobility services that can quickly set up your international workforce and manage their payroll functionalities without any delays and with minimal hassle for the organization.
• Check for any hidden fees, and ensure you get support round the clock considering time zone differences.

Gloroots is an EOR that can support your team’s global mobility in 140+ countries across the world and make the process hassle-free ensuring full compliance.

Visa support services

Immigration processes can be complex due to the vast differences in visa regulations across countries and regular changes to laws. One common pitfall is not determining whether your employees and their dependents, if any, are eligible for a visa. 

Additionally, the application processes and liaises with immigration authorities require extensive documentation, which can be cumbersome.

A global mobility service provider should offer support during the visa application process and ensure ongoing visa compliance throughout your employee’s stay in the relocated country. This is crucial because residing in a foreign nation with an expired or non-compliant visa can lead to severe risks and penalties for your employee and organization.

When considering global mobility services specializing in visa support, look for a provider that helps you with:

• Visa eligibility assessment for employees and their dependents.
• End-to-end visa application management.
• Proactive compliance monitoring including tracking visa expiry dates and managing timely renewals.
• Support for obtaining visas for family members, whenever necessary, during the employee’s stay.

Global payroll solutions

A global mobility service provider should also offer global payroll services, ensuring your employees are paid accurately and promptly.

Check for the following in a global payroll solution provider:

• Ensure multi-currency support to make paying your global workforce seamless.
• They should be capable of accurate tax calculation and withholding in each country’s respective jurisdictions.
• The provider should possess complete knowledge and be able to manage mandatory and voluntary benefits as required by the local regulations.
• Confirm that you will be kept informed by providing regular global payroll reports and analytics of your workforce’s payments.

In-country legal counsel

A global mobility service provider should have a team of in-country legal experts. They advise on local labor laws and employment practices, review and draft compliant employment contracts, assist with employee disputes and terminations, and keep you updated about regulatory changes and necessary actions to maintain compliance.

Benefits of global mobility services

Simplifies navigating complex compliance requirements

Adhering to the complex web of legal, tax, and regulatory requirements you face across different countries is one of the most daunting challenges when relocating employees. Global mobility services offer expertise in these areas, ensuring your compliance with local employment laws, immigration policies, tax regulations, payroll requirements, and benefits obligations in each country.

Their support substantially reduces your legal and financial risks so that you can focus on business operations and expand confidently without fear of violations and costly penalties.

Reduces costs and administrative burden

Global mobility services help you bypass the need to set up legal entities and operational teams in multiple countries. This saves you substantial time and effort that comes with starting and running these local entities, hiring local experts, implementing compliant processes, and managing ongoing administrative overheads.

The major cost savings from outsourcing these tasks to global mobility services free up your internal resources to focus on business growth.

Accelerates your global expansion

Global mobility services dramatically reduce the timeline required for entering new markets. Companies using EOR services also see a 15% decrease in time-to-hire. They help you onboard international talents quickly, manage their employment, scale operations based on business needs across multiple countries, and test new markets with minimal upfront investment.

The agility these services offer is crucial in the present competitive global market, giving you an edge in seizing opportunities quickly.

Mitigates global hiring risks

Global mobility services effectively manage major risks associated with an international workforce, such as employee misclassification and permanent establishment risk, protecting your organization’s reputation. They also play a crucial role in handling issues related to employee or contract termination, ensuring your business isn’t adversely affected legally or financially.

Enhances employee experience and talent retention

Global mobility services adhere to local labor laws, ensuring employees are protected and treated fairly. They also offer comprehensive support on local compliance for employees and their dependents, ensuring a positive working experience in the host country.

This translates into better talent retention for your organization, allowing you to leverage their skills and maximize productivity.

Offers strategic insights and expertise

A Global mobility service provider provides insights on local business and cultural nuances, informing you about salary structures, taxes, and benefits benchmarking, to guide your future expansion plans.

With their expertise, you can make informed decisions and avoid costly mistakes when scaling across multiple countries.

Choose Gloroots for global mobility services

Are you looking for a reliable global mobility service provider that ticks all these boxes? Gloroots is your answer.

With its EOR services, Gloroots provides a comprehensive platform to simplify the complexities of your international expansion and workforce management across 140+ countries.

What sets Gloroots apart?

Compliance is at the heart of Gloroots’ services. With our experts staying abreast of changing regional laws, our proactive approach shields you from potential legal risks and penalties associated with employee misclassification or non-compliance. We also lead with our unwavering commitment to transparency with fixed pricing and no surprises.

Our unique offerings

• Streamlined six-click onboarding process
• Unparalleled transparency in pricing and reporting
• In-house compliance experts to ensure adherence to local laws
• Customizable benefits packages catering to diverse cultural needs
• 24/7 customer support adapting to your journey
• Unified platform for hiring, payroll, and insurance administration
• Multi-currency payroll with transparent exchange rates
• Proven to save 250+ hours/week and reduce operational costs by up to 80%

Gloroots centralizes all aspects of global workforce management right from seamless onboarding to empathetic offboarding. With us, your employees will also get a positive global employment experience throughout their employee lifecycle. You also get access to real-time reporting and analytics for valuable insights that help you with making informed strategic decisions. Gloroots sports a user-friendly dashboard that makes managing your workforce seamless.

Ready to invest in a global mobility service that will be a strategic partner invested in your success? Offer your employees an effective, inclusive, and compliant experience and expand confidently with Gloroots. Contact us today!